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Microsoft Outlook simple shortcuts that can save you time and improve productivity

Automatically file incoming emails

Is your inbox the electronic representation of your rubbish bin? Use these fantastic tips to instantly archive your incoming emails and bring some Zen to your internet world.

Reply to emails without using your mouse

We all know that responding to emails is a necessary part of the work day. But, sometimes it feels like it takes up most of our time. This shortcut will make you feel like you're more productive and less stressed.

Send emails without reaching for the mouse

Would you like to do just like in the movies where they use their computers without ever touching the mouse? Here are some Outlook shortcuts for sending emails without using your mouse or trackpad you might like to use often.

Set your Out of Office auto-response message

You are so excited for that upcoming vacation. But first, remember to activate your "Out of Office" message. Tell your clients and employees that you will be out for a while and who they can get in touch with in your absence.

Keep important email folders at the top

"Out of sight, out of mind," as the saying goes. When it comes to important email folders, it's not really a good thing. Keep your most important folders at the top of your Outlook list by making them stand out.

Insert text into emails really quickly

No matter how fast you type, it takes time to do the same thing over and over again. With this little trick, you can save yourself a lot of time and energy by automatically inserting big sections of text into your emails with just a few clicks.

Set your email signature

Your email signature must have a professional look as it serves as your digital business card.This video is a walkthrough on how to set up your email signature in Outlook.

Make a new contact automatically

Creating new email contacts manually is tedious.  So, if you are still using old emails or autocomplete, we have the perfect solution for you. Here's how to  update and create a new contact quickly.

Sort your emails into eye-catching categories

Good news! There is a way to sort your emails into eye-catching categories so that you can prevent the feeling of being overwhelmed by your inbox. You can arrange them by client, colleague, theme, or urgency.

Create a good folder structure for your emails

Emails can quickly pile up in our inboxes due to the volume of messages we receive every day. An organized folder structure will help you find what you need more effortlessly and maintain your inbox free of clutter.

Stop the annoying email notification sound

Most people get more than 120 emails at work every day. That's more than 120 annoying alerts that will distract you and your team. Here's a tip on how to mute email notifications.

Add other country calendars to your own

Putting your country's holidays on your Outlook calendar is very helpful. And  it's also important to know the national holidays of your  clients or teams in other parts around the globe. With this Outlook setting, you can choose which country's holidays you want to see.

See all your calendars in a single screen

It can be hard to keep track of multiple personal and professional Outlook calendars at once. You can see all of your calendars on one screen by using this really simple function. You'll never overlook a meeting or double-book yourself ever again.

Send a team email with one click

Instant messaging applications are awesome, but you will still need to send important team emails. By configuring a team email function in Outlook, this is possible with a single click and without forgetting anyone.

Create shortcuts for frequently used functions

Outlook functions are fantastic, but we have something even better for you... And that's a shortcut to your most often used functions. You can go from a few clicks to the press of a button to easily and quickly complete your tasks.